Records Clerk

Village of Fox Lake Employment Opportunity

Records Clerk

Job ID Code: #25-03

BACKGROUND:

The Village of Fox Lake (population 10,978) is located 55 miles northwest of downtown Chicago and 20 miles west of Waukegan, Illinois. Fox Lake is located in Lake and McHenry counties. The Village is located on the South Shore of Pistakee Lake, Nippersink Lake, and Fox Lake, three connected water bodies that form part of the Chain O’Lakes system.  The Village of Fox Lake has a total area of 9.942 square miles of which around 20% is water.

DUTIES AND RESPONSIBILITIES:

The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position.

1. Provides effective and efficient customer services and promotes and maintains responsive community relations; handles questions from the public;
2. Responds to FOIA Requests as directed;
3. Processes reports, maintains files and statistics and serves as the clerk at local adjudication hearings;
4. Maintains the confidentiality and integrity of the Chief of Police’s office;
5. Complies with all safety procedures and policies of the Village, as well as other rules, procedures, and directives established by the Police Department; Performs related work as required;
6. Other duties as assigned. 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Experience and Education:

• A High School diploma or equivalent is required.
• Vocational/technical training in Secretarial Science is desirable.
• A minimum of three (3) years of secretarial experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties is preferred.
• Requires a working knowledge of computers and data processing equipment (i.e., computer software programs such as those in a Microsoft Office environment).
• Experience with Microsoft Excel, Outlook, Tyler Technologies Systems or other records management software is desirable. 

Must be able to successfully pass a pre-employment physical examination and drug/alcohol screen following a conditional offer of employment.  A thorough background investigation, including personal and professional references, criminal background and credit check will be conducted prior to an offer of employment.

Knowledge, Skills and Abilities:

A candidate for this position should have thorough knowledge and skill of the following:

1. Office practices and procedures.
2. Principles and practices of bookkeeping.
3. Clerical accounting practices.
4. Intermediate computer operations, including Microsoft Office products.
5. Experience with Freedom of Information Act and FOIA response. 
6. Operating standard office equipment and computer terminal sufficient to enter, retrieve and process data.
7. Customer service and proper telephone etiquette.
8. Communication and interpersonal skills as applied to interactions with co-workers, supervisors, and the general public, sufficient to exchange or convey information and to give and receive work direction.
9. Operation of devices using alphanumeric keyboards. 

And ability to:

1. Maintain a positive attitude and professional demeanor when interacting with the public.
2. Work in a shared environment and engage in cross training.
3. Maintain accurate records and prepare reports.
4. Organize, prioritize and carry out office work with minimal supervision and in a timely manner.
5. Maintain a high level of confidentiality and integrity.
6. Make decisions in accordance with established policies and procedures.
7. Work within time constraints and to prioritize work.
8. Establish and maintain effective working relationships with Village employees and other members of the public.
9. Effectively communicate verbally and in writing, with members of the public, Elected Officials and other Village employees. 
10. Obtain Notary Public Certificate and stamp. 

HOW TO APPLY:

All qualified candidates should submit a completed job application (blank application located on the Village of Fox Lake’s website at http://www.foxlake.org/jobs.aspx), cover letter, resume, and a list of three (3) professional references to:

hr@foxlake.org

Indicate (Job ID #25-03) in the subject line.

Hard copies (mailed, faxed, or hand delivered) applications will be declined.

DEADLINE:

Position is open until filled. 

For more information about the Village of Fox Lake, please visit our website at:

www.foxlake.org

Persons requiring reasonable accommodations under the Americans with Disabilities Act are asked to contact the Human Resources Division at 847-587-3947.

THE VILLAGE OF FOX LAKE IS AN EQUAL OPPORTUNITY EMPLOYER