Records Clerk

Village of Northbrook

Contact Information

Address:

Website:

• www.northbrook.il.us

Email:

• hr.recruiting@northbrook.il.us

Application Deadline:

• This position will remain open until 50 completed applications have been received. Interested candidates are encouraged to apply early, as the posting may close without notice once the application limit is reached.

Salary:

• Hiring Range: +/- $65,985 - $69,000, Depending on qualifications and experience

  Salary Range: $65,985 - $102,827

  The Village offers a robust benefits package to support your well-being in exchange for your time and talent, including:

  • Medical Coverage, PPO or HMO
  • Prescription Coverage
  • Dental Coverage
  • Vision Coverage
  • Flexible Spending Accounts
  • Life Insurance (Basic Term & Voluntary)
  • Short- and Long-Term Disability (IMRF)
  • Pension / Defined Benefit Plan (IMRF)
  • 457 Plan / Defined Contribution Plan
  • Roth IRA 
  • Paid Holidays, Personal Days, Vacation, Sick Time
  • Matching Paid Parental Leave
  • Tuition Reimbursement
  • Professional Membership Dues Reimbursement

Sworn:

• 66

Population:

• 35,222

Position Details

How to Apply:

Complete an online application and submit your cover letter, resume and references. 

The Village of Northbrook is seeking a detail-oriented Records Clerk to accurately compile, update, and maintain essential records for the Police Department.

This position will play a key role in managing FOIA requests and serving as a primary point of contact for requestors. This position also assists in facilitating effective communication with the public to support citizen satisfaction and positive community relations.

Key Responsibilities:

Primary Responsibilities:

The individual in this role will be primarily responsible for managing and processing Freedom of Information Act (FOIA) requests, including:

• Reviewing, compiling, and preparing records responsive to FOIA requests, including body-worn camera footage.
• Providing records and copies of documents to department personnel, members of the public, insurance companies, and other authorized parties in compliance with FOIA requirements.
• Receiving, tracking, and distributing incoming mail, emails, and other correspondence related to FOIA requests.
• Uploading, organizing, and maintaining digital media files within department databases and record systems. 

Additional Responsibilities:

The individual will also perform the following duties on a less frequent basis:

• Maintain accurate paper and electronic records, including police reports, citations, arrest records, and related documentation.
• Perform data entry and update information within the department's Records Management System (RMS).
• Assist the public in person and by telephone by answering questions, providing information, or directing inquiries to appropriate personnel.
• Organize, maintain, and manage departmental filing systems and records archives.
• Conduct searches of individuals in custody in accordance with department policies and procedures.
• Support administrative and records-related functions as assigned. 

Must haves for the ideal candidate include:

• License(s) and/or Certification(s):
• Must possess a valid State of Illinois Class D drivers license.
• Must possess or be able to obtain LEADS Specialized Agency Inquiry Certification.
• Education and Experience:
• Must possess a high school diploma or equivalent.
• A minimum of 2-3 years experience of Freedom of Information Act (FOIA) experience is preferred. 

For more information and to apply, visit:

https://www.northbrook.il.us/Jobs.aspx?UniqueId=103&From=All&CommunityJobs=False&JobID=Records-Clerk-187

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