Records Supervisor

Plainfield Police Department

Contact Information

Address:

Website:

• www.plainfieldil.gov/police

Phone:

• 815-439-4807

Email:

• humanresources@goplainfield.com

Application Deadline:

• Until Filled

Salary:

• Pay Range: $83,457 - $112,667

  Anticipated Starting Salary: $83,457 - $98,062

  The Village of Plainfield offers a benefits package that includes, but is not limited to:

  • IMRF (Illinois Municipal Retirement Fund)
  • Deferred Compensation Investment Plans
  • Flexible Spending Accounts
  • Employee Assistance Program
  • Additional Voluntary Benefits
  • Paid time off
  • Holidays off
  • Service Awards
  • Employee Paid Medical, Dental, and Vision offered 

Sworn:

• 66

Population:

• 52,000

Position Details

Principal Duties and Responsibilities:

• Coordinates the distribution of records through the criminal justice system.
• Directs exchange of criminal records by mail, computer, or facsimile transmission between Department and local, state, and federal law enforcement agencies.
• Oversees processing of fingerprint records to state and federal agencies as required.
• Acts as a liaison with the Bureau of Identification for LiveScan and booking submissions.
• Schedules duty hours and customer service shifts for assigned personnel.
• Assigns staff to duties according to section workload.
• Directs subordinates in preparation of reviewing and releasing all reports for accuracy prior to release.
• Provides direct customer service to the public at the service window or telephone as needed.
• Oversees, in conjunction with the Village attorney, processes and recordkeeping of court functions, to include notifications for administrative citations.
• Reviews informational requests to determine whether release of information on cases to public is in accordance with law and Department policy, including Local Records Checks, Department of Children Services (DCFS), and requests from Criminal Justice agencies and sources.
• Responsible for preparing and submitting data entry reports as required by the State and FBI maintained the National Incident Based Reporting System (NIBRS) data reports.
• Reviews police reports for completeness and accuracy for final approval of officer reports via PremierOne Records Reporting System, to ensure relevant information is collected and requirements for the National Incident Based Reporting System (NIBRS) are met. Supervises manual and automated information management systems including but not limited to Criminal Justice Information Services (C.J.I.S), Law Enforcement Automated Data System (L.E.A.D.S), nexTEST (CJIS Testing) and applicable police records management systems.
• Acts as the Law Enforcement Automated Data System (L.E.A.D.S) Coordinator for the department.
• Responsible for the annual and bi-annual Law Enforcement Automated Data Systems (L.E.A.D.S) CHRI Audit, Admin Audit and Information Technology Security Audit. Acts as the Criminal Justice Information Services Loval Agency Security Officer (LASO).
• Receives and processes requests for reports and information under the Freedom of Information Act, determining whether the information is eligible for release, compiling the requested information, redacting exempt information, assessing proper fees, and distributing the information to the requestor.
• Composes and prepares confidential correspondence, reports, and other complex documents such as Jail Lock-up and Juvenile Monitoring reports to the Department of Corrections.
• Maintains accurate inventory of Police Records and coordinates disposal of Police Records based on the Illinois Local Records Act and the Records Retention Schedule.
• Receives and carries out Orders of Expungements and Record Seals issued by the court. In addition, any newly state mandated automatic expungements that are to be completed with or without a court order.
• Conceives, develops, and installs police record keeping and cross-filing systems to ensure confidentiality and ready retrieval. Develops criteria and methods to purge records systems.
• Develops and recommends enhancements for automated records systems.
• Keeps current regarding trends and developments in police records theory, practice, and management through appropriate educational programs, professional associations, and literature.
• Provides specialized reports to departments as needed by generated reports, statistical reports, activity reports, year-end annual reports, etc. 

Scheduling:

• The position involves regularly scheduled work hours, normally Monday through Friday, but may be called upon to extend in the event of emergency, disaster, workload or work-in-progress.
• Work is performed in a normal office environment, with some exposure to outdoor temperatures. 

Skills, Knowledge and Abilities:

• Advanced knowledge of police Records Management and Records Operations, and ability to prepare related reports, analyses, and policies.
• Knowledge of Department personnel policy, rules, regulations and procedures including knowledge of related personnel management.
• Ability to interact effectively in a stressful environment and act quickly and calmly in emergencies.
• Minimum Education, Experience and Certification Requirements:
• Must possess a bachelor's degree from an accredited college or university, or equivalent years of training and experience
• Valid Illinois Driver's License
• Related experience and training desired
• Knowledge of database and/or records management software and spreadsheet software
• Notary Public Certification
• LEADS Certification 

For more information or to apply, visit the link below:

https://www.plainfieldil.gov/Home/Components/JobPosts/Job/184/31?backlist=%2fservices%2fjobs

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