Position Details
Position Overview:
The Police Records Clerk assists in processing, maintaining, and disseminating police reports, citations, and electronic communications in accordance with Federal laws, Illinois State statutes, and local ordinances. This full-time, non-exempt position provides service to the public by assisting with complaints and providing information.
Essential Duties:
- Maintain the Municipal Systems, Inc. database and oversee Administrative Adjudication Hearings.
- Monitor LEADS messages and maintain the police warrant file.
- Process FOIA requests and criminal history inquiries.
- Process TechShare, evidence, and court-ordered requests.
- Enter and maintain law enforcement database records accurately.
- Answer non-emergency calls and monitor Village video systems.
- Operate software and office equipment for public safety data processing.
- Review reports, tickets, and bonds; maintain confidentiality.
- Assist the Real-Time Crime Center and obtain Part-107 drone license.
Minimum Qualifications:
- Ability to communicate effectively in English, both verbally and in writing.
- High integrity and ability to manage confidential information.
- Knowledge of Records Section functions, laws, codes, and office procedures.
- Ability to operate law enforcement databases and Microsoft Word.
- Ability to perform light physical activity (kneeling, lifting, pushing, pulling).
- Ability to recognize similarities/differences in colors, shapes, and sounds; sustained visual focus.
Key Competencies:
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Experience in FOIA processing and municipal procedures.
- Ability to thrive in a fast-paced, team-oriented environment.
- Reliable attendance and punctuality.
Work Environment:
- Work involves repetitive computer use, interaction with the public, exposure to irate individuals, and light physical activity. Risk of injury is minimal.
Application Process:
To apply, view the full job description at the Village of Oak Brook's website at:
https://oak-brook.org
Submit required materials including:
- Resume
- Cover letter with references
- Completed Village application
Applicants **must indicate that they are applying specifically for the Daytime Police Records Clerk position**.
Materials may also be emailed to:
HR@oak-brook.org
OR
Mailed to:
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, IL 60523
Application Deadline:
Open until filled
Equal Opportunity Employer (EOE):
The Village of Oak Brook is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other protected status under applicable law.
