Administrative Assistant

Lincolnshire Police Department

Contact Information

Address:

Lincolnshire Police Department
One Olde Half Day Road
Lincolnshire, IL 60069

Website:

www.lincolnshireil.gov

Phone:

847-913-2350

Email:

lcole@lincolnshireil.gov

Position Information

Application Deadline:

Until Filled

Salary:

Starting: $57,100 - $81,500

The starting salary will be commensurate with educational and professional experience.

The Village offers a competitive benefits package including:
- Paid time off
- Medical, dental, and life insurance
- Membership in the Illinois Municipal Retirement Fund (IMRF)
Residency is not required.

Sworn:

Population:

7,900

Position Details

Immediate Opening

The Village of Lincolnshire is accepting applications for the position of Administrative Assistant for the Police Department.

Lincolnshire is looking for a driven, focused, and motivated individual who is ready to start or continue a very successful and rewarding career in the public sector. Lincolnshire is comprised of a wealth of talent, knowledge, and experience. Lincolnshire offers a professional platform for team building, learning, camaraderie, and growth. Start your career today with the Village of Lincolnshire!

Shift:

Monday through Friday

8:00 AM - 4:30 PM

Essential Job Functions:

Play a pivotal role in facilitating the day-to-day functions of the Village’s police department, including processing orders and receiving equipment and supplies, preparing monthly invoices for police services, and maintaining electronic and paper record-keeping documents.
Manage calendars, schedule meetings, and coordinate appointments
Works directly with members of the police department and provides administrative support to other Village entities as needed.
Prepare materials for Village Board meetings, provide assistance with annual budget preparation, and maintain confidential police department personnel records.
Prepare, proofread, and distribute correspondence, reports, and other documents
Process accounts payable bi-weekly for the department.
Respond to public inquiries and interpret Village procedures and policies.
Handle appointment scheduling to include setting reminders and arranging meeting rooms.
Oversee data entry for Department members’ training records.
Coordinate meetings, prepare agendas, and take meeting minutes
Work as the direct contact for liquor license inquiries and preparation for Village Board items.

Qualifications and Conditions:

Report directly to the Chief of Police.
Requires a high school diploma or equivalent, with five years’ professional office experience preferred.
Familiarity with local records retention requirements preferred.
Must be highly organized, detailed oriented, able to manage multiple tasks simultaneously, and willing to learn the basic skills required for administrative assistants in other Village departments for cross training purposes.
Must have knowledge of Microsoft 365, specifically Word and Excel. Beneficial experience/qualifications include familiarity with the BS&A enterprise resource planning suite of applications.
Strong communication skills with a thorough knowledge of correct language, punctuation, and grammar, and their proper application to business forms, letters, and technical records.
The successful candidate will be required to pass a background check and drug screen.
The selected candidate will also be trained to understand basic functions of a police records clerk.

Agency Contact:

Provide a cover letter, resume, and three professional references to:

Leslie Cole

Village of Lincolnshire

1 Olde Half Day Road

Lincolnshire, IL 60069

lcole@lincolnshireil.gov

The Village of Lincolnshire is an Equal Opportunity Employer.

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