WHERE COMPASSION MEETS ACTION
As the Administrative Assistant on the Lake Forest's Fire team, you will be responsible for supporting the department in projects, planning, and new initiatives. Be a strategic partner to other City Departments: Police, Public Works, Parks & Rec, Communications, HR, Community Development, Finance, IT, and City Hall.
Examples of Duties:
BE PART OF THE TRADITION. BE PART OF EXCITEMENT. BE PART OF THE COMMUNITY.
The administrative role supports the day-to-day operations, with responsibilities such as:
- Supporting Fire Department operations including recruitment, benefits, policy, and helping employees reach their full potential
- Provides responsive, courteous, and efficient service to the residents and the public
- Maintaining files, reporting, social media, & administrative support activities
- Oversee quality control of ambulance billing entries for third party processing
- Provides support to the Fire Rescue Department Public Education Program
- Processes Freedom of Information Requests for department records and release information in accordance with FOIA guidelines and department policies
- Complete weekly invoicing and PO processing within our Accounts Payable system (BS&A)
- Act as a liaison between the Fire department and other City departments, specifically with collaborating with HR on onboarding, benefits administration, and performance evaluations for Fire personnel
Qualifications:
- 2+ years in general administrative and office support, required Prior experience with purchasing, accounts payable, or fire department processes, preferred
- Possess strong technological skills, especially with Microsoft Office
- Have outstanding collaboration/interpersonal skills to build trusted relationships at all levels
- Enjoys problem solving and welcomes challenges
- Possess strong organizational skills, patience, and keen communication skills
- Maintain a positive, "can-do" attitude and takes initiative
- Excellent customer service skills, including the ability to deal tactfully with the public
- Maintain a high level of integrity in dealing with confidential and sensitive information is essential
The City of Lake Forest is an equal opportunity employer and does not discriminate based on race, religion, disability, age, ethnicity, national origin, sex, gender, LGBTQ identification, family status, or military status. Women and minorities are strongly encouraged to apply.
