Administrative Assistant

Lincolnshire Police Department

Contact Information

Address:

Website:

• www.lincolnshireil.gov

Phone:

• 847-913-2350

Email:

• lcole@lincolnshireil.gov

Application Deadline:

• Until Filled

Salary:

• Starting: $52,640 - $75,200

  The starting salary will be commensurate with educational and professional experience.

  The Village offers a competitive benefits package including:

  • Paid time off
  • Medical, dental, and life insurance
  • Membership in the Illinois Municipal Retirement Fund (IMRF) 

  Residency is not required.

Sworn:

• 25

Population:

• 7,900

Position Details

The Village of Lincolnshire is accepting applications for an Administrative Assistant for the Police Department.

The Village of Lincolnshire is accepting applications for the position of Administrative Assistant for the Police Department. Lincolnshire is looking for driven, focused, and motivated individuals, that are ready to start or continue a very successful and rewarding career in the Public Sector. Lincolnshire is comprised of a wealth of talent, knowledge, and experience ranging from 30+ years with the Village, to just starting with the team. Lincolnshire offers a professional platform for team building, learning, camaraderie, and growth. Start your career today with the Village of Lincolnshire!

Essential Job Functions:

• Plays a pivotal role in facilitating the day-to-day functions of the Village’s police department, including orders and receives equipment and supplies, prepares monthly invoices for police services, and maintains electronic and paper recordkeeping documents. 
• Works in sync with members of the police department and provides administrative support to other Village entities as needed. 
• Prepares documents for Village Board meetings, provides assistance with budget documents, and maintains confidential police department personnel records. 
• Processes accounts payable biweekly for the department.
• Responds to public inquiries and interprets Village procedures and policies. 
• Handles appointment scheduling to include setting reminders and arranging meeting rooms.
• Oversees data entry for Department members training records.
• Works as the direct contact for liquor license inquiries and preparation for Village Board items.

Qualifications and Conditions:

• Reports directly to the Chief of Police. 
• Requires a high school diploma or equivalent, with five years professional office experience preferred. 
• Familiarity with local records retention requirements preferred.
• Must be highly organized, detailed oriented, able to manage multiple tasks simultaneously, and willing to learn the basic skills required for administrative assistants in other Village departments for cross training purposes. 
• Must have some knowledge of the Microsoft Office suite, specifically Word and Excel. Beneficial experience/qualifications include familiarity with the BS&A enterprise resource planning suite of applications.
• Strong communication skills with a thorough knowledge of correct language, punctuation, and grammar, and their proper application to business forms, letters, and technical records.  
• The successful candidate will be required to pass a background check and drug screen. 
• The Village plans to train the successful candidate to understand the basic functions of a police records clerk as well.

Agency Contact:

Provide a cover letter, resume, and three professional references to:

Leslie Cole

Village of Lincolnshire

1 Olde Half Day Road

Lincolnshire, IL 60069

OR

lcole@lincolnshireil.gov

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