Position Details
The Village of Winnetka is seeking a full-time Records Specialist the Police Department.
The Records Specialist is a non-sworn member of the Police Department. This position compiles reports and statistics, maintains logs and records, and processes warrants, citations, and case records. The Records Specialist has frequent public contact and works independently. The position requires the ability to receive and process information, understand and accurately carry out verbal and written instructions, prioritize tasks, maintain confidentiality of information and material, and exercise discretion and judgment in accordance with established rules, policies, practices, and procedures.
Essential Functions:
- Perform data entry and maintenance of databases and paper files of Police Department records.
- Operate, enter, and retrieve data from computer systems, such as the Law Enforcement Agencies Data System (LEADS), National Crime Information Center (NCIC), Computer Aided Dispatch (CAD), and other law enforcement databases.
- Review, classify, photocopy, and route incident reports for recording and filing; prepare monthly, quarterly, and annual reports for the Department and other agencies as assigned.
- Provide support for all aspects of warrant documentation, including data entry for warrants received and served.
- Respond to requests from other law enforcement agencies, court systems, and insurance companies for traffic stop data, collision data, background checks, and subpoenas.
- Coordinate the Village's administrative hearing process.
- Provide customer service to Police Department visitors, obtain factual information for response to requests for service, and assist visitors with proper form completion.
- Prepare court key schedules and issue citation books. Assist in expunging, purging, and sealing records in compliance with the Department's records retention schedule and state and local requirements.
- Assist with preparation of all liquor licenses and special event, solicitor, and raffle permits.
- Assist with parking citation management including the Denver Boot program.
- Perform other duties as assigned.
Minimum Qualifications:
- High School diploma or GED equivalent.
- Six (6) months of related experience or any equivalent combination of education, training, and experience.
- Ability to obtain LEADS certification within thirty (30) days of hire.
- Ability to learn and understand police terminology, rules, regulations, policies, procedures and operations, and apply the same.
- Ability to handle confidential material and information in an ethical and professional manner.
- Excellent verbal communication, analytical, interpersonal, problem-solving, multi-tasking, and decision-making skills.
Work schedule is is normally 8 hours in duration during daytime hours, 40 hours weekly, and may be extended in the event of emergency, personnel shortage, workload, or work in progress. Irregular shift work may be required based on department needs. Work may be required on Saturdays, Sundays, and holidays and during the day, afternoon, and/or night based on department needs.
Duties must be performed independently and/or as a team member. Work is performed within a highly structured organization, in a climate-controlled, open office environment. There are no hazardous or significantly unpleasant conditions. Property and evidence custodian duties may require work in small, cramped areas, and require reach of property and evidence at elevated levels in order to store and/or retrieve items.
Applications must be completed online at:
www.villageofwinnetka.org
Initial review of applications:
October 8
For questions or assistance, please contact:
Ann Eriksson, Human Resources Generalist
aeriksson@winnetka.org
OR
847-716-3546
