Senior Administrative Assistant (Police)

Village of Tinley Park

Contact Information

Address:

Website:

• www.tinleypark.org

Email:

• hr@tinleypark.org

Application Deadline:

• 12/31/25

Salary:

• Starting: $26.44 - $37.68/hour, DOQ

  This position includes a generous benefit package of:

  • Medical, dental, and vision benefits
  • Employer-paid life insurance
  • Other ancillary benefit options
  • Retirement benefits through the Illinois Municipal Retirement Fund (IMRF) are provided along with the option to participate in a 457(b) deferred compensation plan
  • Paid holiday, vacation, personal, and sick days are provided

Sworn:

• 91

Population:

• 56,000

Position Details

The Village of Tinley Park seeks highly qualified individuals to fill 2 new positions of Senior Administrative Assistant to support the daily operations of the Operations and Administrative Divisions within the Tinley Park Police Department under the direction of the Deputy Police Chief of the assigned division.

Tinley Park Police Department has more than 150 employees, including 91 full-time, sworn positions. The police department also is responsible for Crime Prevention, the Crime Free Rental Housing Program, National Night Out and the Citizen's Police Academy. Learn more about the Tinley Park Police Department.

Key Responsibilities:

• The Senior Administrative Assistant will serve as a liaison in the day-to-day operations between rank and file personnel using a moderate level of judgement and discretion in managing divisional office operations providing general office support including preparing correspondence, answering routine phone calls and communications directed to command staff, scheduling agency meetings, and managing the flow of office operations serving as the first point of contact with the public to provide general information in response to public inquiries.
• This role will also prepare, update, and manage departmental records, contracts, inter-agency agreements, Village Ordinances, and other documents while ensuring compliance with disposal of records pursuant to the local rules and regulations in conjunction with the Clerk's Office and records retention schedule(s).
• Will coordinate updates to departmental policy documents and/or systems and procedures as directed and prepare and distribute routine divisional reports, crime statistics, and officer activity reports.
• Will also be responsible for other specific administrative duties based on assignment in Operations or Administrative Division. 

Additional responsibilities include:

• Performing purchasing and accounts payable tasks including coordinating purchasing function for police department expenditures, will assists with departmental budget preparation, and coordinating division reimbursement requests.
• This role will also coordinate internal training including scheduling, preparing rosters, scheduling staff and updating training records.
• Will also maintain and update external training records related to police certifications/training (ie. ILETSBE, BAO, etc.), process all registration paperwork for external training classes/seminars for police, including making travel arrangements for police personnel, per diem calculations, and review reimbursement submissions to ensure compliance with fiscal policies and coordinates departmental approvals.
• Will also review timekeeping records for accuracy and completeness, coordinating any issues with supervisors. Serves as the liaison for administration of worker's compensation claims and liability insurance claims for police fleet accidents and property damage. 

Qualifications:

• A high school diploma is required
• An Associate's degree in business administration or paralegal studies is preferred
• Must have a minimum of five (5) years of progressively responsible administrative experience supporting senior command staff or executive management
• Prior experience in a police department or law enforcement agency is highly preferred
• (LEADS) with less than full access certified or must successfully complete within six months of hire

For full position details and to apply, visit:

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