This is a full-time position that provides a variety of office support services related to the review, preparation and input of various police reports; responds to public requests and inquiries in regard to police reports and records.
Reviews arrest paperwork and electronic records for required data; prepare originals for transmittal to Circuit Clerk's Office; inventory IVC tickets; send paperwork to officers for necessary corrections, enter data into database.
Processes records requests; mail to appropriate requestor's destination; ensures timelines for delivery are met.
Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus; may perform production computer information entry. Scans documents into appropriate databases.
Prepares and updates a variety of reports and records which may require consolidating materials from several sources.
Responds to customer requests in-person and over the telephone; provides factual information regarding City or departmental activities and functions which may require the explanation of rules, policies and/or procedures.
May receive, receipt, balance and deposit monies.
Distributes copies of court notices and documentation to officers for signatures; ensures transmittal of completed documentation to State Attorney and Court offices.
Establishes and maintains office files and electronic records; researches and compiles information from such files; purges files as required.
Processes warrants; checks warrants to determine if they have been served.
Order, copy, store and arrange forms and supplies required by department staff.
May train and direct the work of temporary staff for special projects or programs.
Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
Qualifications:
High school diploma/GED; AND
One (1) year of administrative support experience; OR
An equivalent combination of education, training and experience as determined by Human Resources
To apply, please submit a cover letter and resume at the City of Elmhurst website:
