Under the direction of the Police Business Services Director, plans, organizes
and directs the programs, activities, and personnel of the Spokane Police
Department (SPD) Records and Property Departments. Work is complex and involves
significant accountability ensuring SPD Records and Property Department
activities are carried out in compliance with federal and state laws and
regulations and SPD policies.
Work is characterized by a substantial amount of management, administrative, and
supervisory duties in the organization, direction, evaluation, and operation of
the SPD Records and Property Departments. Directs and evaluates the performance
of assigned supervisors and staff. Establishes performance requirements and
regularly monitors performance and provides coaching for performance improvement
and development; takes disciplinary action to address performance deficiencies
in accordance with applicable Human Resources Policies and Collective Bargaining
Provides leadership and
works with subordinate supervisory personnel and staff to develop and retain
highly competent, service-oriented staff through selection, training, and
day-to-day management practices that support SPDís mission, objectives and
service expectations; provides leadership and participates in programs and
activities that promote a positive employee relations environment.
Plans, organizes and
directs SPDís Records and Property functions in compliance with federal laws and
SPD procedures and guidelines; acts as SPDís Records Coordinator, managing
public records disclosure, developing and administering policies for the release
of records, reports, and information retained by SPD.
records programs, prepares record retention schedule, and monitors and maintains
SPD records in accordance with applicable laws.
certification, training, and audit functions, responding to audit results and
providing corrective actions as necessary.
Manages and directs
the collection, compilation, and reporting of crime-related data and
statistics submitted by SPD to state and federal agencies.
and implements processes, policies, and procedures to improve SPD Records and
Property efficiency and cost effectiveness.
investigation and resolution of complaints regarding SPD Records and Property
activities and/or decisions regarding the release of records and information
retained by SPD.
and manages program budgets.
Directs the SPD Records
and Property training program; monitoring and evaluating the training of new
Performs legislative and
policy analysis of complex issues with potentially significant impact on SPD
Records and Property operations; formulates approaches and courses of action to
address issues identified.
Plans and directs the
performance of regular auditing to maintain and ensure National Incident- Based
Reporting System compliance by all partner agencies.
Advises and trains staff
on requirements of the National Incident-Based Reporting System (NIBRS) and
submits required reports to the Washington Association of Sheriffs and Police
Chiefs (WASPC) and FBI as required to ensure SPD remains compliant and
Counsels and advises
Patrol and Command staff on NIBRS reporting and submission of offenses in case
Responsible for case
report merge of all partnering agency reports through subordinate supervisory
Performs related duties
Requirements of Work:
methods, procedures, and practices pertaining to police property and records
Principles and practices
of public administration, including budgeting, purchasing, and maintaining
Current trends and
technology utilized in the collection, compilation, and extraction of data and
and techniques of program/ project planning and management.
and principles of supervision, training and employee development.
Modern police methods,
practices, and procedures.
state, and local laws, codes, and regulations, including applicable WASPC and
FBI standards and NIBRS reporting procedures.
Plan, organize, manage
and direct the SPD Records and Property Departments, encompassing a variety of
work programs and functions.
Define issues, analyze
problems, evaluate alternatives and develop sound, independent conclusions and
recommendations in accordance with laws, regulations, rules and policies.
priorities, and exercise sound judgment within areas of responsibility.
Prepare clear, concise
and comprehensive reports, correspondence, studies, and other written materials.
Operate a variety of
computers, standard business software, and a wide range of office equipment.
both orally and in writing.
Exercise tact and
diplomacy in dealing with sensitive, complex, and confidential issues and
train and develop employee performance.
Working Conditions and Physical Demands:
Work is conducted primarily in an office setting. Incumbents in this
classification are expected to communicate verbally, in person, in writing, and
by telephone. A computer terminal is used and this requires the use of
repetitive arm-hand movements.
Any combination of education and experience which would provide the required
knowledge, skills and abilities, is qualifying.
A Bachelorís degree from
an accredited college or university with a major in Public or Business
Administration, Criminal Justice, or a closely related field; and four (4) years
of increasingly responsible experience in complex business operations, including
two (2) years of administrative and supervisory responsibility.
Prior work experience in
a law enforcement setting and/or knowledge and understanding of law enforcement
records and property management is preferred.
All applicants must
submit to a polygraph examination, fingerprint, and background investigation and
must obtain WACIC WACIC/ACCESS I and II certification within six months from
date of hire.
and friendly to customers, other City employees, and City leadership.
A team player that helps
the organization meet its objectives. Takes initiative to meet work objectives.
with customers and other City employees.
Gets along with
co-workers and managers.
the City, maintaining the trust City residents have placed in each of us.
Demonstrates honest and ethical behaviors.