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Records Manager

Alexandria, Virginia

 

 

Alexandria Police Department

2003 Mill Road

Alexandria, VA 22314

E-mail: mary.craige@alexandriava.gov  
Website: www.alexandriava.gov/Jobs

 

 

Salary: $51,000 - $87,000

Population: 140,000 

Sworn Officers: 330 

Application Deadline: 12/31/10

 

 

The Records Manager is responsible for ensuring that the Information Services Section (ISS) provides effective records management and support services to the police department, other city departments and law enforcement agencies, and to the public. The incumbent provides supervision to a small number of Records Supervisors who provide direct supervision over the Information Services Section (ISS) operations and staff. The Information Services Section (ISS) is staffed 24/7.

 

 

Illustrative Examples of Work:

  • Responds to Criminal History Requests;

  • Responds to Freedom of Information Act (FOIA) Requests;

  • Directs maintenance of departmental record-keeping system in accordance with legal requirements and departmental policies;

  • Participates in the development of goals and objectives as well as policies and procedures for the Information Services Section (ISS); makes recommendations for changes and improvements to existing standards, policies, and procedures; participates in the implementation of approved policies and procedures; monitors work activities to ensure compliance with established policies and procedures;

  • Responds to Subpeona Duces Tecums requests;

  • Manages budget for Information Services Section (ISS);

  • Complies with all CALEA requirements for Records Management;

  • Participates in the selection/hiring of staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures;

  • Manages staff of four supervisors, 20 clerks and 4 Special Police Officers (SPO); prepares work schedules to provide shift coverage;

  • Directs the police department data processing operations to comply with Virginia Incident Based Reporting Standards (VIBRS);

  • Maintains audit trail and internal control system for criminal history information;

  • Acts as the primary contact for National Crime Information Center (NCIC) coordination and information distribution efforts;

  • Acts as Liaison between Sheriffs Department and Police Department for issues related to Warrants;

  • Acts as a Liaison for the City of Alexandria’s Red Light Camera program; and

  • Performs other related duties as assigned that are consistent with the operations of the Police Department

 

THIS POSITION REQUIRES THE SUCCESSFUL COMPLETION OF PRE EMPLOYMENT BACKGROUND CHECKS. THIS INCLUDES A POLYGRAPH, DRUG SCREEN, AND CRIMINAL BACKGROUND CHECKS (LOCAL AND FEDERAL).

 

 

 

 

 

 

 

 

 

 


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