The Records Manager is responsible for ensuring that the Information Services
Section (ISS) provides effective records management and support services to the
police department, other city departments and law enforcement agencies, and to
the public. The incumbent provides supervision to a small number of Records
Supervisors who provide direct supervision over the Information Services Section
(ISS) operations and staff. The Information Services Section (ISS) is staffed
24/7.
Illustrative Examples of Work:
Responds to
Criminal History Requests;
Responds to
Freedom of Information Act (FOIA) Requests;
Directs
maintenance of departmental record-keeping system in accordance with legal
requirements and departmental policies;
Participates
in the development of goals and objectives as well as policies and procedures
for the Information Services Section (ISS); makes recommendations for changes
and improvements to existing standards, policies, and procedures; participates
in the implementation of approved policies and procedures; monitors work
activities to ensure compliance with established policies and procedures;
Responds to
Subpeona Duces Tecums requests;
Manages budget
for Information Services Section (ISS);
Complies with
all CALEA requirements for Records Management;
Participates
in the selection/hiring of staff; provides or coordinates staff training;
works with employees to correct deficiencies; implements discipline
procedures;
Manages staff
of four supervisors, 20 clerks and 4 Special Police Officers (SPO); prepares
work schedules to provide shift coverage;
Directs the
police department data processing operations to comply with Virginia Incident
Based Reporting Standards (VIBRS);
Maintains
audit trail and internal control system for criminal history information;
Acts as the
primary contact for National Crime Information Center (NCIC) coordination and
information distribution efforts;
Acts as
Liaison between Sheriffs Department and Police Department for issues related
to Warrants;
Acts as a
Liaison for the City of Alexandria’s Red Light Camera program; and
Performs other
related duties as assigned that are consistent with the operations of the
Police Department
THIS POSITION
REQUIRES THE SUCCESSFUL COMPLETION OF PRE EMPLOYMENT BACKGROUND CHECKS. THIS
INCLUDES A POLYGRAPH, DRUG SCREEN, AND CRIMINAL BACKGROUND CHECKS (LOCAL AND
FEDERAL).
