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Police Records Supervisor

Oak Park, Illinois

 

Village of Oak Park

123 Madison Street
Oak Park, IL 60302

Phone: 708-358-5650

Fax: 708-383-8122

E-mail: HR@oak-park.us

Website: www.oak-park.us
 

Salary: $46,566 - $60,536  

 

Application Deadline: NA

 

 

 

 

DEFINITION:

 

To manage, supervise, plan and coordinate the activities and operations of the Police Records Division Support Services Bureau, within the Police Department including records maintenance and management services; and to coordinate assigned activities with other divisions, outside agencies and general public.

 

 

EXAMPLES OF DUTIES (Essential duties and responsibilities):

 

Coordinate the organization, staffing, and operational activities for the Police Records Division including the maintenance of a variety of confidential files and records, dissemination and sealing of criminal records and reports, and processing of complaints, arrests, and citations for the courts and Village Attorney; Direct, coordinate and review the work plan for the Police Records Division; meet with staff to identify and resolve problems; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures; Select, train, motivate and evaluate police records personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures; Perform related duties and responsibilities as required.

 

 

QUALIFICATIONS (Knowledge of):

 

Knowledge of operational characteristics, services and activities of a police records management program; Modern principles and practices of criminal records management; Principles of municipal budget preparation; MS-Windows 2000, MS-Professional 2000, MS-Internet Explorer; Principles of supervision, training, and performance evaluation; General law enforcement codes, practices and methods; Modern office procedures, methods and computer equipment; Basic knowledge of the criminal justice system and the processing of information throughout the system; Pertinent Federal, State, and local laws, codes and regulations; Application software to generate customize reports; Computerize records management systems.

 

 

ABILITY TO:

 

Manage and coordinate the work of police records personnel; Select, supervise, train, and evaluate staff; Research and analyze a variety of information and prepare clear and concise reports.

 

 

EXPERIENCE AND TRAINING GUIDELINES:

 

Experience:  Four years of increasingly responsible police records management experience including one year of administrative and supervisory responsibility.

And

Training:       Equivalent to a bachelor’s degree with major coursework in management, business or public administration, information systems, or related field.

 

 

WORKING CONDITIONS:

 

Work in an office environment; sustained posture in a seated position for prolonged periods of time.

 

 

LAST DATE FOR ACCEPTANCE OF APPLICATION:  OPEN UNTIL FILLED 

 

 

For further information contact

the Human Resources Department at:

 

708-358-5650

 

 

Qualified applicants can obtain and/or submit

an application or resume at:

 

Village of Oak Park

Village Hall

123 Madison Street

Oak Park, Illinois 60302

 

 

Resumes can be submitted to:

 

HR@oak-park.us

 

OR

 

By fax:

 

(708) 383-8122

 

 

The Village of Oak Park is an Equal Employment Opportunity Employer.

 

 

 

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4032   6/13/05-8/21/05