Find a Job  

Members Only  

Become a Member  

Executive Jobs 

Post a Job  

Recruiter Info 

Our Clients 

Banner Ads  

Police Pay

Get Your AA, BA or Masters Degree

Police Training



follow us onFollow The Blue Line on Twitter

and get free updates


Books & Resources


Patch Collectors

Listen Live

Police & Fire








Records Clerk

Northfield, Illinois


Northfield Police Department

350 Walnut Avenue

Northfield, IL 60093





Salary: $50,734 - $73,247

Population: 5,420

Sworn Officers: 19

Application Deadline: 2/16/18







Records Clerk




Police Department




Full time; non-exempt




Police Commander





Under the direction of the Police Commander, the Records Clerk performs a wide range of clerical, custodial record care, communication, receptionist, and research related activities for the Police Department using various computer systems.



Essential Duties and Responsibilities:

  1. Processes all case files by performing data entry, filing, and accounting for all reports including: case files, written reports, citations, accident reports, and other miscellaneous documents into the Computer Information System (CIS) and New World Law Enforcement Records System (LERMS) databases

  2. Responds to requests for subpoenas, reports, accidents, information from the general public pursuant to the Illinois Freedom of Information Act by telephone, mail, e-mail, or in person

  3. Prepares and distributes photocopies of reports to the appropriate division or outside agency, such as: the States Attorney’s Office, Department of Transportation, other Police Departments and Insurance Agencies

  4. Prepares detailed monthly reports and other reporting tools with or without use of the database systems

  5. Answers incoming phone calls and serves individuals that come into the Police Department

  6. Retrieves, sorts and distributes incoming mail and prepares outgoing mail

  7. Conducts finger printing services as needed

  8. Performs prisoner searches as needed

  9. Assists LEADS Coordinator as needed

  10. Performs other duties as assigned


Knowledge, Skills & Abilities:


The individual must be able to perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required.



Educational Background:

  • High school diploma or equivalent supplemented by secretarial, bookkeeping, or business school classes and/or training.

  • One to three years’ experience in performing clerical work and/or other applicable experience.


Skills and Abilities:

  • Maintain accurate records

  • Handle multiple projects at the same time

  • Read, write, analyze, and interpret complex documents

  • Extensive knowledge of office software applications

  • Prioritize, organize, and perform work independently

  • Maintain confidentiality and make responsible decisions in accordance with established policies and procedures

  • Effectively communicate complex technical issues and potentially controversial topics to public groups, co-workers and residents. Establish and maintain good working relationships with other employees and residents

  • Write clear and concise reports without grammatical or typographic errors

  • Accomplish assigned tasks with a minimum of supervision and direction


Physical Demands:


While performing this job, the employee is frequently required to sit for extended periods. The employee must possess sufficient visual acuity to prepare and inspect documents, handle and operate office equipment. Must be able to hear average conversations, reach with hands and arms, walk, bend, crouch, lift and move up to 25 pounds, carry, push, pull or otherwise move objects.



Work Environment:


The noise level in the work environment is moderate to low. Temperature is climate controlled, and there are no unusual hazardous or significantly unpleasant conditions.



The annual salary ranges from $50,734 - $73,247.



Application Information:


Interested candidates should submit a resume and cover letter to:


Deputy Chief Casaletto




Mailed to:


350 Walnut Avenue

Northfield, IL 60093





Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.










Do you need to finish your degree?

Click Here for a list of all our college programs



Police Jobs

Fire Service Jobs

Civilian Jobs

Your email address:

Enter 5-digit code:

Free email subscription widget

Return to the Featured Department List            

3029   1/31/18-2/16/18