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Police Records Clerk

Lake Zurich, Illinois

 

Village of Lake Zurich

70 E. Main Street

Lake Zurich, IL 60047

Phone: 847-719-1690

Fax: 847-719-1693

E-mail: hr@lakezurich.org

Website: www.lakezurich.org

 

Salary: $21.86 - $27.71/hour

Population: 19,631

Sworn Officers: 34

Application Deadline: 10/3/16 or Until Filled

 

 

 

 

JOB POSTING

 

Police Records Clerk

 

Grade 3, Range: $21.86 per hour - $27.71 per hour

 

FLSA Code: Non-Exempt

 

 

Summary:

 

Under direct supervision, performs a variety of maintenance, compilation, retrieval and distribution of official police documents and information; and performs related duties as assigned.

 

 

Duties and Responsibilities:

  • Assists general public, departmental personnel and representatives from other agencies in obtaining police related information.

  • Reviews, inputs, and processes police related documents in Records Management System and responds to requests for documents from various departments.

  • Maintains organized and accurate filing system.

  • Reviews and processes requests for background checks.

  • Processes arrest data and mail requests and review responses for quality; completes daily productivity reports.

  • Organizes materials according to priority, refers to established procedural guidelines in carrying out assignments.

  • Maintains and produces police related documents for various reviews; distribute printed copies; updates various police reports; accesses, enters and integrates data.

  • Updates local, state and federal computer databases.

 

Knowledge, Skills and Abilities:

  • Knowledge of local, state and federal regulations affecting work.

  • Knowledge of public records and disclosure regulations.

  • Knowledge of departmental policies and procedures.

  • Knowledge of English usage, spelling, grammar and punctuation.

  • Skill in effectively dealing with the public and other agencies.

  • Skill in maintaining complex alpha and numeric filing systems.

  • Skill in operating standard office equipment including a personal computer and related software.

  • Ability to communicate both orally and in writing.

 

Work Environment and Physical Demands:

 

Work involves light work generally in an office setting. There is frequent need to sit, stand, talk or hear, use hands to finger, handle or feel and perform other similar actions during the course of the workday. The Village of Lake Zurich promotes a drug/alcohol free work environment through the use of mandatory pre-employment drug testing.

 

 

Minimum Qualifications:

  • High School Diploma or GED

  • Two (2) years clerical experience

  • Or any equivalent combination of training and experience

  • Experience with Tyler Technologies/New World Records Management Solution packages, CALEA Accreditation, and FOIA preferred.

 

PROCESS:

 

Candidates should apply with resume, cover letter,

and contact information for three professional references to:

 

Division of Human Resources

Village of Lake Zurich

70 E. Main Street

Lake Zurich, IL 60047

 

OR

 

E-mail:

 

hr@lakezurich.org

 

 

Position open until filled.

 

 

 

The Village of Lake Zurich complies with all federal and state laws regarding discrimination and equal employment opportunity.

 

 

 

 

 

 

 

 

 

 


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2859   9/16/16-10/3/16