Responsible for administrative functions related to the creation and maintenance
of police records and provides administrative support for the Police Department.
Answers non-emergency incoming calls for the Police Department. Greets,
refers, directs and informs callers. Refers callers to appropriate personnel.
Assists Police Department visitors. Provides general information, provides
records services, and receives payments. Refers visitors to appropriate
Collects, counts and reconciles money received from cash receivables and
Completes and mails out inter-office memoranda and certified mailings.
Performs advanced data entry into various Police Department databases
including the training, range, and vehicle databases.
Communicates with County Clerkís office for preparation of court calls, officer
trial calls and officer on-call availability.
Maintains Police Department records systems. Compiles, sorts, copies and files
police records. Responds to requests for Police Department records following
established policies and procedures.
Prepares reports as required.
Performs routine office duties such as typing, copying and filing.
Operates all tools and equipment needed to perform job duties while adhering to
all safety rules and practices.
Aids in the coordination of the departmentís volunteer program and respective
training related to the lobby greeters and records functions.
Monitors and approves truck permits.
Performs Matron Duties as assigned.
Assists with other Police Department projects.
Other duties as assigned.
The work environment generally includes an office setting. The noise level
is usually quiet.
Regularly required to sit, stand and walk, use hands to finger, handle, or feel; reach
with hands and arms and talk and hear. Occasionally required to stoop, kneel,
and crouch. May lift and/or move up to 20 pounds. Specific vision abilities
include close vision and ability to adjust focus.
Equipment used includes, but is not limited to, personal computer with a Windows
operating system, Microsoft Office suite, printer, copy machine, fax machine and
The position is part-time and will average approximately 20 hours per week. The
schedule is Monday through Friday, 4:30 p.m. to 8:30 p.m.
Becomes familiar with and observe all applicable safety and security
Immediately reports all unsafe conditions and acts to supervisor.
Reports all accidents to supervisor immediately.
Obeys and adheres to all safety rules and work practices.
Knowledge, Skills and Abilities:
Frequent contact with Police Department visitors, other Village employees; must
be able to communicate verbally and demonstrate good customer relations.
Ability to prepare reports as required. Must be able to communicate effectively
Ability to operate modern office equipment including computers, copiers,
printers, scanners, and facsimile machines.
Ability to learn and adhere to Freedom of Information Act, IL Records Retention
Act, Domestic Violence Orders of Protection, subpoena and expungement processes
Ability to learn and understand Police Departmentís field based reporting
system, crash reporting program, parking software system, warrants and criminal
history inquires in order to search, compile and categorize information for all
requests while maintaining compliance with necessary procedures.
Ability to learn, utilize, prepare and maintain police agency record keeping and
Ability handle multiple tasks simultaneously and in a timely manner.
Ability to learn, understand and adhere to all applicable safety precautions and
Ability to reconcile payments received.
Ability to deal with the public courteously and tactfully, and to convey concise
and accurate explanations of policies and procedures.
Ability to train other department personnel and volunteers in the performance of
records duties and data-entry tasks as required.
Ability to maintain confidential information.
Some knowledge of the operations, rules, and regulations pertaining to the field
of criminal justice.
Ability to correctly interpret State Laws and Village Ordinances and to
accurately convey the information to the public.
Ability to work with minimal supervision.
equivalent to a high school diploma required.
year experience in a similar position is required.
Previous customer service experience is preferred.
Intermediate computer software skills required. Strong knowledge of Microsoft
Office Suite (including knowledge of Excel and Access) preferred.
There are no benefits associated with
selection process includes an application process, interview process, drug
screening and background check.
The deadline to apply is February 10, 2017.
The position is expected to be filled as soon as the interview process and
background checks are completed.
Interested candidates should submit an application,