Performs supervisory, analytical and administrative support services for the
Record Clerk Positions Volunteer Program
Supervises the Records Department and the Police Department Volunteer Program.
Assists with the preparation of the Police Department budget and 5-year
capital plan. Tracks budget expenditures. Facilitates invoices. Performs
budget trend analysis and
Creates a variety of administrative, confidential and statistical material and
Assists Police Chief and Deputy Police Chief with special projects as
Coordinates with Public Information Officer to create and publish Police
Department information on the Villageís website and other social media
Answers, screen and routes callers. Answer questions and provide relevant
information. Refers complaints and difficult, complex inquiries to appropriate
Assists customers/visitors. Answer questions and provide general information.
Refers complaints and difficult, complex inquiries to appropriate personnel.
Prepares payroll reports for entire department including timesheets for
Village pay period and FLSA work period. Tracks overtime, vacation time, in
lieu of holiday time, sick time, personal time and compensatory time.
Maintains overtime breakdown reports. Analyzes payroll reports for trends and
Performs data or information gathering, computes necessary calculations, and
drafts and prepares special reports or statistical analysis.
Arranges meetings and conferences, schedules appointments, and completes
travel and conference arrangements.
Orders office supplies and equipment, coordinates repair services and
maintains contracted service accounts.
Coordinates with Deputy Chief and Community Service Officers for parking
enforcement and parking related duties.
Facilitates and approves various permits through the Police Department.
Maintains accurate filing systems, databases and spreadsheets. Routinely
audits filing systems, databases and spreadsheets to ensure accurate and
timely information. Purges information as needed.
Operates all tools and equipment needed to perform job duties while adhering
to all safety rules and practices.
Other duties as assigned.
The work environment generally includes an office setting. The noise level
is usually quiet.
Regularly required to sit; use hands to touch, handle, or feel; reach with hands
and arms and talk and hear. Occasionally required to stand; walk and stoop,
kneel, crouch or crawl. May lift and/or move up to 20 pounds. Specific vision
abilities include close vision and the ability to adjust focus.
Knowledge, Skills and Abilities:
Frequent contact with other Village employees, vendors, other government
agencies, community groups and the public; must be able to communicate verbally
and demonstrate good customer relations.
Ability to research data and prepare written reports; must be able to
communicate in writing.
Ability to handle multiple tasks simultaneously and in a timely manner.
Must be able to modify established processes and procedures due to changes in
federal, state and local law and Village policy.
Ability to establish and maintain satisfactory working relationships with
Village personnel and the public.
Ability to learn, understand and adhere to all applicable safety precautions and
Ability to maintain confidential information.
Extensive knowledge of office practices and procedures, terminology and
Must be able to maintain accurate records. Must be skilled in file maintenance
Ability to proof and edit reports and correspondence for grammar and
Ability to work with minimal supervision.
Bachelorís degree with two to three years of responsible office administration
experience or equivalent education and experience required.
Masterís Degree in Public Administration or related field preferred.
Strong computer software skills and communication skills (verbal and written)
required. Strong knowledge of Microsoft Office (Word, Excel, Access, Publisher
and PowerPoint) preferred.
Becomes familiar with and observes all applicable safety and security
Immediately reports all unsafe conditions and acts to supervisor.
Reports all accidents to supervisor immediately.
Recommends improvements to safety and security practices.
Obeys and adheres to all safety rules and work practices.
This position participates in the Illinois Municipal Retirement Fund (IMRF).
Full benefits are included in this position, including medical, dental and
The deadline to apply is Monday, March 13.
The selection process includes an application process, interview process, drug
screening and background check.
The position is expected to be filled immediately upon conclusion of the
interview process and after background checks are completed.
Interested candidates should submit an application,